Understanding fees, meals and extras
Learn what's included in your funded childcare hours and what additional costs you might need to pay for meals, trips, and other extras.
Funded childcare hours are "free at the point of use", but this doesn't mean everything is included. Understanding what you might still need to pay for helps you budget accurately.
What's included in funded hours
Your funded hours must include:
- Core childcare and supervision
- Educational activities and play
- Use of equipment and facilities
- Basic consumables (paper, paint, etc.)
Free at point of use
What you might pay extra for
Providers can charge additional fees for:
Meals and snacks
- Lunch: £2-£5 per day typically
- Breakfast: £1-£3 per day
- Snacks: Usually £0.50-£1.50 per snack
- Special diets: May cost extra for allergies or dietary requirements
Consumables and supplies
- Nappies and wipes (for younger children)
- Formula milk and baby food
- Sun cream and special toiletries
- Uniform or specific clothing items
Activities and trips
- School trips and outings
- External visitors (musicians, storytellers)
- Swimming lessons or sports activities
- Special events and celebrations
Extended services
- Before and after school care
- Holiday clubs
- Additional hours beyond your funded entitlement
- Late pickup fees
Typical additional costs
| Item | Typical cost | Frequency |
|---|---|---|
| Hot lunch | £2.50-£4.50 | Per day |
| Breakfast | £1.50-£3.00 | Per day |
| Nappies/wipes | £3-£8 | Per week |
| School trips | £5-£15 | Per trip |
| Late pickup fee | £5-£20 | Per incident |
Budgeting for extras
To budget effectively for additional costs:
- Ask for a full fee schedule before choosing a provider
- Factor in meals - this can add £10-25 per week
- Consider packed lunches to save money
- Ask about payment plans for trips and activities
- Use tax-free childcare to pay for extras with a 20% government contribution
Payment options
What providers cannot charge for
Providers are not allowed to charge you for:
- Registration or administration fees for funded hours
- Deposits or advance payments for funded hours
- Basic equipment and toys
- Compulsory activities during funded hours
- Higher fees because you're using funded hours
If you have concerns about charges
If you think a provider is charging inappropriately:
- Speak to the provider first to clarify the charges
- Contact your local authority if you're not satisfied
- Check the statutory guidance on what can be charged
- Consider switching providers if necessary
Getting the best value
To make the most of your funded hours and minimize extra costs:
- Compare providers: Fees for extras vary significantly
- Negotiate payment plans: Many providers offer flexible payment options
- Use government schemes: Tax-free childcare can help with extra costs
- Pack lunches: Can save £50-100 per month
- Opt out of optional extras: You don't have to pay for every trip or activity
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Frequently asked questions
Disclaimer: This guide provides general information only. Always check the latest official government guidance and speak to your childcare provider for the most up-to-date information specific to your situation.
Official government resources: